Custom booking software, built for you and owned by you
We design and build booking software around the way your business works. One fixed price, ready in weeks, and the code is yours.
The prototype and the quote are free, with no commitment.
- 48 h
- Prototype and quote
- 2–3 weeks
- Build time
- $15–50k
- Fixed price, typically
- 0%
- Commission on bookings
The basics
What is custom booking software?
Custom booking software is a booking system built for one business. Some call it a custom reservation system or appointment scheduling software: it is the same thing. A ready-made tool gives everyone the same features. Custom software follows your own rules: how people book, what they pay, who confirms, and which systems get the data.
You do not rent it. You pay once for the build, and the code, the data and the documentation are handed over to you. It runs in your cloud account or on ours.
What we build
What can your booking software include?
Start with booking and payments. Add the rest when you need it.
Booking pages
Your customers book on your site or in your app, in your brand, with the steps your business needs.
Admin panel
Your team sees the day, moves bookings, blocks time and handles exceptions in one place.
Schedules and resources
Staff, rooms, desks, vehicles or tickets: anything you book gets its own calendar and rules.
Payments
Deposits, full payment, packages and refunds, through the payment provider you choose.
Notifications
Confirmations and reminders by email or text message, written the way you talk to customers.
API and integrations
Connected to your CRM, ERP, payments and single sign-on. Every function has an API.
AI inside the system
Assistants that answer customers and book for them, and an API that AI agents can use.
Data migration
Customers, bookings and history moved from your current tool, with no break in bookings.
Compared with SaaS
How is it different from a booking platform?
A platform is rented and shared. Custom software is built for you and owned by you.
Cost
On a SaaS platform: A monthly fee for every user or location, and often a commission on every booking.
With custom software: One fixed price for the build. No subscription and 0% commission.
Booking rules
On a SaaS platform: Your process has to fit the settings the platform offers.
With custom software: The software follows your rules, however unusual they are.
Data
On a SaaS platform: Your customers and history sit in the platform's account.
With custom software: The data and the code are yours, in your cloud or ours.
Changes
On a SaaS platform: A missing feature waits for the platform's roadmap.
With custom software: We build it. Most new features take one or two days.
Custom booking system vs SaaSBuild vs buy: how to decideCustom vs white label
When it makes sense
When is a custom booking solution worth it?
A ready-made tool is a good start. If it does all you need, stay with it. Custom software makes sense when:
- Subscription fees or booking commission grow faster than your business.
- Your booking rules don't fit the settings of any ready-made tool.
- You book several things at once: people, rooms, equipment or tickets.
- Bookings have to work with your CRM, ERP or your own app.
- You need control over customer data, GDPR and where the data is stored.
- You want the booking flow in your own brand, not on a platform's page.
Who builds it
Who will build your booking software?
The two founders lead every project: Piotr on the product and how it feels to use, Mateusz on the backend and the infrastructure it runs on. You work with them and the senior engineers who build the modules, from the brief to the handover.
Piotr Kozak
CEO, co-founder
Product design, UX and UI
Mateusz Sowa
CTO, co-founder
Backend and infrastructure
You talk to engineers
The people who answer your questions are the people who build your system. There are no account managers in between.
A few projects at a time
We take on a small number of builds at once so every project has senior attention from the brief to the handover.
Public building blocks
The modules we ship most often are published as open-source Agent Skills. You can read what we build from before you hire us.
By industry
Booking software for your industry
- clinicsA custom booking system for clinics and medical practices: online appointments, doctor schedules, reminders and payments, with the code and data you own.Booking software for clinics
- gyms and fitness studiosA custom booking system for gyms and fitness studios: classes with waitlists, memberships and passes, check-in and payments, with code you own.Booking software for gyms and fitness studios
- rental businessesA custom booking system for rental businesses: availability per item, deposits, pick-up and return, several locations, with the code and data you own.Booking software for rental businesses
- coworking spacesA custom booking system for coworking spaces: desks and rooms on a floor plan, passes and memberships, payments and building access, with code you own.Booking software for coworking spaces
- events and festivalsA custom booking system for events, festivals and workshops: tickets and seats with capacity, payments, check-in at the door and refunds, code you own.Booking software for events and festivals
Pricing
How much does custom booking software cost?
Fixed project price
$15,000 to $50,000
Typical range. Your final quote comes with the architecture blueprint and a clickable prototype, before any commitment.
What the price includes
- Discovery call & architecture blueprint
- Complete build of your custom booking system
- Data migration from your current system
- Deployment to your infrastructure
- Full code and documentation handoff
- 3 years of post-delivery support
No setup fee, no monthly fee, no commission on bookings.
Case studies
Booking systems we have built
- Consulate General of UkrainePublic Administration & DiplomacyDeveloping a booking system capable of handling thousands of visitors for various official and diplomatic matters required by Ukrainian citizens.timerise·
- ValmontLuxury cosmetics brandThe challenge was to perfectly match the system to specific needs for booking product shows and workshops using Valmont luxury cosmetics.timerise·
- RisifyOnline psychotherapy platformRisify required a robust API and a set of custom features that were critical for their unique psychotherapy platform.timerise·
- Startup Festival WrocławEvent for startups, entrepreneurs & investorsBuilding a complete frontend in record time so participants could easily book seats for the event.timerise·
Questions
Custom booking software FAQ
Booking software built for one business instead of rented from a platform. It has your booking rules, your brand and your integrations, and you own the code and the data.
Most projects cost $15,000 to $50,000. The price is fixed before the build starts and paid once. There is no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks. Kickoff to production takes six to eight weeks, with migration and handover.
If a ready-made tool does everything you need, stay with it. Custom booking software pays off when fees and commission grow, when your rules don't fit, or when bookings have to work with your other systems.
Yes. Booking, reservations and appointment scheduling are the same job under different names: tables, rooms, desks, vehicles, classes or appointments. We build all of them as custom software.
You do. The repository is transferred to your organization with full documentation and no licensing restrictions.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches.
Every project includes three years of support. After that, your team can run it, we can keep it on a retainer, or you can split the work.
Next step
See your booking software before you pay for it
Describe your business in a short brief. Within 48 hours you get a clickable prototype and a fixed quote.