A booking system for your gym, with classes, passes and check-in
Members wait at the desk, and platform fees grow with every new member. We build booking systems for gyms, fitness studios and sports clubs: class schedules with waitlists, memberships and passes, check-in at the door and payments, with the code and member data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for gyms and fitness studios
The roster at the door
Members book classes
In use
What do your people and customers see?
Memberships and passes
Monthly memberships, class packs and day passes. Each booking takes a credit from the member's balance, and the history is always complete.
How the Ledger wallet module worksEvery plan and pack in one place
Screens in the club
Today's classes, free spots and announcements on the screens in the club, managed from the admin panel.
How the Digital signage module worksThe lobby screen
Admin panel
How does your team run it?
The team runs the club from one panel: the schedule, members, plans, check-ins and payments.
The admin panel for the club team
What it can include
What can a booking system for gyms and fitness studios do?
You don't have to order everything at once. Start with booking and payments.
Classes and waitlists
A weekly class schedule with capacity per class. When a class is full, members join the waitlist and move up when a spot frees.
How the Time-slot generator module worksTrainers and personal training
Trainer schedules, one-to-one sessions and small groups, booked by members or by the reception.
Check-in at the door
Members check in on a touchscreen at the entrance, or the kiosk books a walk-in class.
How the Booking kiosk module worksWorks when the internet drops
A small server in the club keeps check-in and today's bookings running during an outage, then syncs back.
How the Island-mode server module worksSeveral clubs
One system for all locations: shared memberships, per-club schedules and one view of attendance.
Payments
Card payments for passes and recurring payments for memberships, with invoices issued automatically.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- You run several clubs or plan to open more
- You sell memberships, packs or company deals the platform can't express
- Members wait at the desk because check-in is slow
- Platform fees grow with every new member
Compared with SaaS
What do gyms and fitness studios gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Plans
On a SaaS platform: Memberships and packs follow the plans the platform has.
With your own system: Plans, packs and company deals are built the way you sell them.
Cost
On a SaaS platform: Platform fees grow with every new member.
With your own system: No per-member fees and no commission, however many members you have.
The door
On a SaaS platform: Check-in depends on the vendor's app and the internet.
With your own system: Check-in runs on your own screens, and keeps working when the internet drops.
Your members
On a SaaS platform: Members belong to the platform and its app.
With your own system: Your members, your brand and your data stay with you.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Yes. The booking pages work on any phone, and the system can send the class schedule, reminders and waitlist updates by email or SMS.
With an on-site fallback server, check-in and today's bookings keep working during an outage and sync back when the connection returns.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- A Custom Booking System for Your Coworking SpaceWe build booking systems for coworking spaces: desks, rooms, passes, payments and building access in one place. Scope, timeline, price and how to start with a free prototype.
- Painless Data Migration and Zero-Maintenance HostingMove your bookings out of a SaaS with zero downtime, then never run a server. We maintain the Next.js, Vercel and Supabase or Firestore stack. You own it.
- From Brief to Clickable Prototype in 48 HoursLeave a brief and get a clickable prototype of your booking flow and a quote within 48 hours. What is inside, what is not, and why it costs you nothing.
Get started
See your gyms and fitness studios system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.