A booking system for your escape rooms, from booking to the last clue
Groups book late at night, ask for a voucher and want a price for six people, not one. We build booking systems for escape rooms and other games: rooms by the slot, prices per group size, vouchers and team events, with the code and player data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for escape rooms
Players pick a room and a slot
The game master runs the night
In use
What do your people and customers see?
Prices per group
The price changes with the number of players and the day, and the group pays together or each player pays a share.
The price follows the group
Leaderboard screen
Best times and today's teams on a screen in the lobby, managed from the admin panel.
How the Digital signage module worksNext up: Birthday Crew at 20:30. Good luck!
The lobby screen
Admin panel
How does your team run it?
Game masters and the owner work in one panel: the day by room, teams, vouchers and payments.
The admin panel for the owner
What it can include
What can a booking system for escape rooms do?
You don't have to order everything at once. Start with booking and payments.
Rooms by the slot
Each room has its own game length and reset time. Players see the free slots of every room on one page.
How the Time-slot generator module worksGift vouchers
Vouchers bought online, sent by email and used at booking.
How the Ledger wallet module worksGame masters
Shifts for game masters, matched to the rooms that are booked.
Players and waivers
Players add their names and sign the waiver before the game, so the leaderboard and photos are ready.
Team events
Companies book several rooms at once for one group, with one invoice.
How the Invoicing module worksReminders
Emails before the game with the address and how to get in, so teams arrive on time.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- You run several rooms or several locations
- Group pricing doesn't fit the tool you use
- You sell vouchers and team events
- Fees grow with every booking
Compared with SaaS
What do escape rooms gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Prices
On a SaaS platform: The tool prices per person or per room, not both.
With your own system: Prices follow the group size and the day, the way you set them.
Cost
On a SaaS platform: A fee on every booking and every voucher.
With your own system: One fixed price, with no commission on bookings.
Vouchers
On a SaaS platform: Vouchers are sold in a separate shop.
With your own system: Vouchers are sold and used in the same system.
Your brand
On a SaaS platform: The booking page looks like every other room on the platform.
With your own system: The booking page is part of the game, in your own style.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Yes. One player books and pays a deposit, and the others get a link to pay their share before the game.
Yes. Each location keeps its own rooms and hours, and vouchers and players are shared between them.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- Booking for experiences, not just servicesAs consumers seek personalized experiences, businesses are moving toward customizable scheduling, allowing customers to tailor their bookings. This sh...
- Enhancing customer experience with customizable booking pagesCreating a seamless and memorable booking experience goes beyond offering services-it's about tailoring every interaction to meet customer expectation...
- How Much Does Custom Booking Software Cost?What custom booking software costs, what drives the price, what the price includes and how it compares with a SaaS subscription over three years.
Get started
See your escape rooms system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.
Using an AI assistant? It can write the brief for you through our MCP server.