A booking system for your spa, with rooms, therapists and packages
A treatment needs a free therapist and a free room at the same time, and most booking tools check only one. We build booking systems for spas, wellness centres and hotel spas: treatments that hold the right room and therapist, spa days and gift vouchers, and payments, with the code and guest data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for spas and wellness centres
Guests book a treatment
Reception sees the whole day
In use
What do your people and customers see?
Treatments, rooms and therapists
Each treatment holds a therapist with the right skills and a free room, with time to prepare the room for the next guest.
How the Time-slot generator module worksEvery room against the day
Gift vouchers
Vouchers bought online, sent by email and used at booking or at the desk, with the balance always known.
How the Ledger wallet module worksA voucher in the guest's inbox
Admin panel
How does your team run it?
Reception, therapists and the manager work in one panel: the day by room and therapist, guests, vouchers and payments.
The admin panel for reception
What it can include
What can a booking system for spas and wellness centres do?
You don't have to order everything at once. Start with booking and payments.
Spa days and day passes
Spa days that book several treatments in a row, and day passes for the pool and sauna with a limit per hour.
Forms before the treatment
Guests fill in a health form while booking, so the therapist knows about allergies before the guest arrives.
Reminders
Reminders before the visit with what to bring and when to arrive, and a link to move the booking.
Hotel guests
Hotel guests book with their room number, and the treatment goes on the room bill if your hotel system has an API.
Reception kiosk
Guests at the reception book a sauna slot or check in on a touchscreen.
How the Booking kiosk module worksPayments
Card payment or a deposit at booking, and the invoice issued after payment.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- A treatment needs a therapist and a room, and your tool checks only one
- You sell spa days, packages and gift vouchers
- You are part of a hotel and guests book from their room
- Fees grow with every therapist or booking
Compared with SaaS
What do spas and wellness centres gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Rooms
On a SaaS platform: The tool books the therapist and leaves the room to the reception.
With your own system: Every treatment holds the therapist and the room together.
Vouchers
On a SaaS platform: Vouchers live in a separate tool, or on paper.
With your own system: Vouchers are sold, tracked and used in the same system.
Cost
On a SaaS platform: Fees grow with every therapist and every booking.
With your own system: One fixed price, with no commission on bookings.
The hotel
On a SaaS platform: The spa and the hotel run on tools that don't talk.
With your own system: Hotel guests book and pay with their room, through the API.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Yes. Each treatment says which rooms and which therapist skills it needs, and the system only offers times when both are free.
Yes, if your hotel system has an API. We check that at the brief and include the integration in the quote.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
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Get started
See your spas and wellness centres system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.
Using an AI assistant? It can write the brief for you through our MCP server.