A booking system for your hotel, so guests book you directly
Portals take a commission on every night, and guests who book there belong to the portal. We build booking systems for hotels, guesthouses and apartment owners: direct bookings on your own website, extras such as breakfast, spa and tours, and payments, with the code and guest data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for hotels and guesthouses
Guests book on your website
Reception sees the day
In use
What do your people and customers see?
Extras and experiences
Breakfast, parking, spa, a table in the restaurant or a tour, added to the stay or booked on their own.
Extras added to the stay
Online check-in and keys
Guests send their details before arrival and get the door code or a digital key on their phone.
The key on the guest's phone
Admin panel
How does your team run it?
Reception and the owner work in one panel: arrivals and departures, rooms by day, extras and payments.
The admin panel for reception and the owner
What it can include
What can a booking system for hotels and guesthouses do?
You don't have to order everything at once. Start with booking and payments.
Direct room booking
Guests pick dates, a room type and a rate on your website, and pay without leaving it.
Rates and seasons
Seasonal prices, minimum stays, early booking and long stay discounts, set by you in the admin panel.
Deposits and payments
A deposit or full payment at booking, the rest at arrival, and the invoice issued automatically.
How the Invoicing module worksPortal and channel sync
Availability syncs with Booking.com, Airbnb or your channel manager, so a room is never sold twice. We check the API at the brief.
Guest messages
Emails before arrival with directions and extras to add, and a thank-you after the stay.
Several properties
One system for all your hotels or apartments, with one view of occupancy.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- Portal commission takes a large part of every booking
- You want guests to book on your own website
- You sell extras such as spa, tables or tours
- You run several properties or apartments
Compared with SaaS
What do hotels and guesthouses gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Commission
On a SaaS platform: Portals take a share of every night they sell.
With your own system: Direct bookings on your website carry no commission.
Your guests
On a SaaS platform: The portal keeps the guest's email and sends them offers from others.
With your own system: Guests book with you, and you can invite them back.
Extras
On a SaaS platform: Extras are an email to the reception, or not sold at all.
With your own system: Spa, tables and tours are sold with the room, in one payment.
Arrival
On a SaaS platform: Guests queue at the desk to fill in a form.
With your own system: Check-in is done online, and the key is on the phone.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
It can, or it can work beside it. We connect to your property management system or channel manager if it has an API, and check that at the brief.
Yes. The portals stay a channel, and availability stays in sync. Your own website becomes the place where guests book without a commission.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- Booking API for marketplaces: Guide for leaders & developersThis article explores the benefits and practical applications of integrating a booking API into a marketplace. It highlights how a booking API can str...
- Booking for experiences, not just servicesAs consumers seek personalized experiences, businesses are moving toward customizable scheduling, allowing customers to tailor their bookings. This sh...
- How Much Does Custom Booking Software Cost?What custom booking software costs, what drives the price, what the price includes and how it compares with a SaaS subscription over three years.
Get started
See your hotels and guesthouses system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.
Using an AI assistant? It can write the brief for you through our MCP server.