A booking system for your coworking space, desk by desk
The front desk copies data between tools, and fees grow with every member. We build booking systems for coworking spaces: desks and meeting rooms on a floor plan, passes and memberships, payments and building access, across all your locations, with the code and member data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for coworking spaces
Operator dashboard
Members book a desk
In use
What do your people and customers see?
Desks and rooms on a floor plan
Members see free desks and rooms on the plan and book by the hour, for the day or as a fixed seat.
Members book on the plan
Building access
Members get a QR code on their phone. If your access control has an API, the system opens the gates.
The member's key
Admin panel
How does your team run it?
The operator sees occupancy, passes, access and invoices in one place, for every location.
The admin panel for the operator
What it can include
What can a booking system for coworking spaces do?
You don't have to order everything at once. Start with booking and payments.
Several locations
One availability and one occupancy view for all your spaces, with prices per location.
Passes and memberships
Day passes, room hours, monthly memberships and company packages, with different prices for members and guests.
How the Ledger wallet module worksPayments and e-invoices
Card payment at booking or every month, and the invoice issued after payment. In Poland, invoices go through KSeF.
How the KSeF e-invoicing module worksScreens in the space
Room schedules and announcements on screens next to the rooms and at the entrance.
How the Digital signage module worksOperator dashboard
Occupancy, entries and payments in one view, for today and the weeks ahead.
Integrations
Google and Outlook calendars, Slack, your CRM and Stripe, or any tool with an API.
How the Microsoft calendar sync module worksWhen it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- You run several locations or plan to open more
- You sell company packages or member and guest prices the platform can't express
- Your front desk copies data between tools
- Platform fees grow with the number of members
Compared with SaaS
What do coworking spaces gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Your space
On a SaaS platform: Desks and rooms are a plain list of resources.
With your own system: Members book on a floor plan of your own space.
Cost
On a SaaS platform: Fees grow with the number of members.
With your own system: No per-member fees and no commission on bookings.
Access
On a SaaS platform: Door access is a separate system you keep in sync.
With your own system: A QR code on the member's phone opens the gates through their API.
Overview
On a SaaS platform: Members, entries and payments sit in different tools.
With your own system: Occupancy, entries and payments in one operator view.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Yes, if your entry system has an API. We check this at the brief stage and include it in the quote.
Yes. A company package can cover several people, with one invoice for the company and bookings made by each member.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- A Custom Booking System for Your Coworking SpaceWe build booking systems for coworking spaces: desks, rooms, passes, payments and building access in one place. Scope, timeline, price and how to start with a free prototype.
- Data Analysis in booking systems + insights to optimize servicesDiscover how data analysis in booking systems can enhance your services, improve customer satisfaction, and drive business growth. Learn practical tip...
- Painless Data Migration and Zero-Maintenance HostingMove your bookings out of a SaaS with zero downtime, then never run a server. We maintain the Next.js, Vercel and Supabase or Firestore stack. You own it.
Get started
See your coworking spaces system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.