A booking system for your coworking space, desk by desk
We build booking systems for coworking spaces: desks and meeting rooms on a floor plan, passes and memberships, payments and building access, across all your locations, with the code and member data owned by you.
The prototype and the quote are free, with no commitment.
- 48 h
- Prototype and quote
- 2–3 weeks
- Build time
- $15–50k
- Fixed price, typically
- 0%
- Commission on bookings
What it can include
What can a booking system for coworking spaces do?
You don't have to order everything at once. Start with booking and payments.
Desks and rooms on a floor plan
Members see free desks and rooms on the plan and book by the hour, for the day or as a fixed seat.
Several locations
One availability and one occupancy view for all your spaces, with prices per location.
Passes and memberships
Day passes, room hours, monthly memberships and company packages, with different prices for members and guests.
Built from the Ledger wallet skillPayments and e-invoices
Card payment at booking or every month, and the invoice issued after payment. In Poland, invoices go through KSeF.
Built from the KSeF e-invoicing skillBuilding access
Members get a QR code on their phone. If your access control has an API, the system opens the gates.
Screens in the space
Room schedules and announcements on screens next to the rooms and at the entrance.
Built from the Digital signage skillOperator dashboard
Occupancy, entries and payments in one view, for today and the weeks ahead.
Integrations
Google and Outlook calendars, Slack, your CRM and Stripe, or any tool with an API.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- You run several locations or plan to open more
- You sell company packages or member and guest prices the platform can't express
- Your front desk copies data between tools
- Platform fees grow with the number of members
How we work
How do we start?
- 1
Brief
About 15 minutes, with our AI, whenever it suits you.
- 2
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 3
Scope
Changes from your feedback, then a fixed price.
- 4
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Yes, if your entry system has an API. We check this at the brief stage and include it in the quote.
Yes. A company package can cover several people, with one invoice for the company and bookings made by each member.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and kickoff to production is six to eight weeks, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- A Custom Booking System for Your Coworking SpaceWe build booking systems for coworking spaces: desks, rooms, passes, payments and building access in one place. Scope, timeline, price and how to start with a free prototype.
- Data Analysis in booking systems + insights to optimize servicesDiscover how data analysis in booking systems can enhance your services, improve customer satisfaction, and drive business growth. Learn practical tip...
- Painless Data Migration and Zero-Maintenance HostingMove your bookings out of a SaaS with zero downtime, then never run a server. We maintain the Next.js, Vercel and Supabase or Firestore stack. You own it.
Get started
See your coworking spaces system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.