A consultation booking system for your law firm
Clients phone to book a first consultation, someone takes their details by hand, and a conflict of interest shows up only after the meeting is set. We build booking systems for law firms and legal practices: paid consultations, an intake form and a conflict check before the meeting, lawyer calendars and secure documents, with the code and client data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for law firms
Clients book a consultation
Reception sees the day
In use
What do your people and customers see?
Intake and conflict check
The client describes the matter and names the other party. The time is held until the firm checks for a conflict, then confirmed or declined.
Checked before it is confirmed
Paid consultations
The client pays for the first consultation when booking. Your cancellation rules decide what is refunded.
How the Bookable events module worksPaid when booked
Admin panel
How does your team run it?
Reception and lawyers work in one panel: requests waiting for a conflict check, each lawyer's day and payments.
The admin panel for the firm
What it can include
What can a booking system for law firms do?
You don't have to order everything at once. Start with booking and payments.
Consultations by matter
Clients pick the matter first: family, employment, property or business. The system offers the lawyers who handle it, at the office or by video.
How the Time-slot generator module worksLawyer calendars
Consultations land in each lawyer's Outlook calendar, and court dates and other busy time block the slots.
How the Microsoft calendar sync module worksVideo consultations
A Teams or other video link in every remote consultation, sent with the confirmation.
Secure documents
Clients upload documents before the meeting to a private space, not to an email inbox.
Invoices
An invoice for every paid consultation, numbered in order and sent as a PDF.
How the Invoicing module worksClient confidentiality
Single sign-on for staff, a log of who opened which matter, and data in the region you choose.
When it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- Lawyers and staff spend time on the phone just to set up a first meeting
- You must check for a conflict of interest before you meet a client
- First consultations are paid, or no-shows cost you hours
- Client data must stay private, in a region you choose
Compared with SaaS
What do law firms gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Conflict check
On a SaaS platform: A booking tool confirms the time at once, before anyone checks for a conflict.
With your own system: The request waits for your conflict check, and the client hears back after it.
Client data
On a SaaS platform: Client names and matters sit on the vendor's servers, under the vendor's terms.
With your own system: The system runs where you choose, and your firm decides who can read the data.
Calendars
On a SaaS platform: Lawyers keep a second calendar beside Outlook.
With your own system: Consultations land in Outlook, and busy time blocks the slots.
Cost
On a SaaS platform: Fees per lawyer grow with the firm.
With your own system: One fixed price, however many lawyers you have.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
Your firm decides who has access. The system runs in your own cloud account or on our infrastructure, in the region you choose, and the code and data belong to you.
Yes. The booking waits as a request with the matter and the other party. Someone at the firm checks it, and the client gets a confirmation or a polite decline.
Yes, when the software has an API. Client and matter details then come from it, so nobody types them twice.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- Booking Data Security: GDPR, ISO & HIPAA by DesignHow Timerise secures your booking data: EU data residency, database-level tenant isolation, encrypted health records, and audited access.
- Build Your Own Calendly with One Agent SkillOne developer rebuilt Adobe's apps with AI. Our new skill builds your own Calendly on Next.js, with Supabase or Firestore, plus a tutorial to set it up.
- Build vs Buy Booking Software: How to DecideRent a booking platform or build your own booking software? Four options compared on cost, time, fit and ownership, with five questions to decide.
Get started
See your law firms system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.
Using an AI assistant? It can write the brief for you through our MCP server.