A booking system for your clinic, built around your doctors
Reception copies patient data between tools, and per-doctor fees grow with the practice. We build booking systems for clinics and medical practices: online appointments for every doctor and location, reminders that cut no-shows, and payments, with the code and patient data owned by you.
The prototype and the quote are free, with no commitment.
- Prototype and quote
- 48 h
- Build time
- 2–3 weeks
- Fixed price, typically
- $15–50k
- Commission on bookings
- 0%
What the system looks like for clinics
Patients book online
Reception sees the whole day
In use
What do your people and customers see?
Reminders
Email and SMS reminders before the visit, with a link to confirm, move or cancel it, so a freed slot goes back on sale.
The patient answers in one tap
Waiting room screens
Screens show who is next and which room to go to, managed from the same admin panel.
How the Digital signage module worksPlease wait to be called. Free drinks at reception.
The waiting room screen
Admin panel
How does your team run it?
Reception, doctors and the owner work in one panel: the calendar by doctor, patients, reminders and payments.
The admin panel for reception and doctors
What it can include
What can a booking system for clinics do?
You don't have to order everything at once. Start with booking and payments.
Online appointments
Patients book by doctor, service or location. Each visit type has its own length, price and rules, such as a first visit that takes longer.
Doctor schedules
Working hours, breaks, holidays and rooms per doctor and per location, in one calendar for the reception.
How the Time-slot generator module worksForms before the visit
The patient fills in the intake form while booking, so the doctor has it before the visit starts.
Payments and e-invoices
Card payment or a deposit at booking, and the invoice issued after payment. In Poland, invoices go through KSeF.
How the KSeF e-invoicing module worksReception kiosk
Patients without an appointment book or check in on a touchscreen at the entrance.
How the Booking kiosk module worksIntegrations
Google and Outlook calendars, video visits, and your medical records system if it has an API. We check that at the brief.
How the Google Calendar sync module worksWhen it makes sense
When is your own system worth it?
A ready-made platform is a good start. If it does all you need, stay with it. Your own system makes sense when:
- You have several doctors or locations and one calendar is not enough
- Your visit types and rules don't fit what the booking platform offers
- The reception copies patient data between tools
- Per-doctor or per-booking fees grow with the practice
Compared with SaaS
What do clinics gain over a SaaS platform?
A platform is rented and shared. Your own system is built for you and owned by you.
Patient data
On a SaaS platform: Records sit with the vendor, under the vendor's terms.
With your own system: The data lives in your own database, and you decide who sees it.
Cost
On a SaaS platform: Fees per doctor or per booking grow as the practice grows.
With your own system: One fixed price, with no per-doctor fees and no commission on bookings.
Visit rules
On a SaaS platform: You adapt your visits to the settings the tool offers.
With your own system: Visit types, chairs and rooms work the way your clinic does.
Other tools
On a SaaS platform: Reception copies data between the calendar, billing and records.
With your own system: They connect through the API, so nobody types the same thing twice.
How we work
How do we start?
- 01
Brief
About 15 minutes, with our AI, whenever it suits you.
- 02
Prototype
A clickable prototype on your data and a quote within 48 hours.
- 03
Scope
Changes from your feedback, then a fixed price.
- 04
Build and launch
Code, documentation and 3 years of support.
Questions
What do owners ask first?
In your own database, in the region you choose, for example inside the EU. The system is built with GDPR in mind from the start, and the data stays yours.
Yes, if that system has an API. We check it at the brief stage and include the integration in the quote.
The price depends on the scope and is fixed before the build starts. Most projects fall between $15k and $50k. It is a one-time cost, with no subscription and no commission on bookings.
You get a clickable prototype and a quote within 48 hours of the brief. The build takes two to three weeks, and the system is live six to eight weeks after the first call, including migration and handover.
We move your customers, bookings and history into the new system, even when the current provider has no export. The old tool keeps running until the data matches, so bookings never stop.
You do. The code, the data and the documentation are handed over. It runs in your own cloud account or on our infrastructure, and 3 years of support are included.
Read more
Where can I read more?
- Reducing no-shows: Proven strategies for businessesNo-shows can be a major challenge for businesses that rely on bookings, leading to lost revenue and operational inefficiencies. In this article, we ex...
- Booking Data Security: GDPR, ISO & HIPAA by DesignHow Timerise secures your booking data: EU data residency, database-level tenant isolation, encrypted health records, and audited access.
- Painless Data Migration and Zero-Maintenance HostingMove your bookings out of a SaaS with zero downtime, then never run a server. We maintain the Next.js, Vercel and Supabase or Firestore stack. You own it.
Get started
See your clinics system before you decide
Describe how you take bookings. Within 48 hours you get a prototype and a quote.