Add an Asset

What is an asset?

An asset in Timerise is any physical resource that is required to deliver a service. Assets are assigned to services to ensure they are available and not double-booked when customers make reservations.

Common examples of assets include:

• Rooms and spaces — meeting rooms, treatment rooms, studios, courts, or any bookable space.
• Equipment — cameras, projectors, massage tables, sports gear, or any tool needed during a session.
• Vehicles — cars, vans, or other transport resources that must be reserved alongside a booking.
• Seats or stations — desks, salon chairs, exam chairs, or workstations with limited availability.

Each asset has a quantity, which controls how many concurrent bookings can use it at the same time. For example, if you have 3 massage tables, setting the quantity to 3 means up to 3 simultaneous sessions can be booked before that asset is marked as unavailable.

How to add an asset

1. Open the Timerise app — Go to admin.timerise.io and sign in.

2. Navigate to Assets — Select the Assets section from the main navigation menu on the left.

3. Create a new asset — Click the + Add button in the top right corner.

4. Fill in the asset details:

   • Title — A clear name for the asset (e.g., "Treatment Room A", "DSLR Camera Kit").
   • Description — Optional details about the asset, its condition, or any relevant notes for your team.
   • Quantity — The number of identical units available. This controls concurrent availability.
   • Photos — Upload one or more images of the asset. Photos can help staff identify the resource and may appear in customer-facing contexts depending on your configuration.

5. Save the asset — Click Save in the top right corner to finish.

How assets relate to services

After creating an asset, you can attach it to one or more services. When a service has an asset assigned:

• Timerise checks asset availability each time a customer attempts to book.
• If all units of that asset are in use for the requested time slot, the slot is blocked and customers cannot book it.
• Asset availability is calculated alongside team member availability — both must be free for a slot to be bookable.

To attach an asset to a service, go to the service's settings and look for the Assets or Resources section within the service configuration.

How assets appear in the booking flow

Assets themselves are generally not shown to customers by name — they are used as a backend availability control. The customer simply sees whether a time slot is available or not; the reason (e.g., asset is fully booked) is not displayed.

Notes

• You can edit an asset's quantity at any time. Reducing the quantity below the number of currently active bookings for a slot does not cancel those bookings — it only affects future availability checks.
• If an asset is no longer in use, you can deactivate or delete it from the Assets section. Deleting an asset that is attached to services will remove that availability constraint going forward.